The is part one of a 4 part series on how to make sure you get the most bang for your buck when it comes to your technology budget.
The first step in getting the most out of your technology budget is to ID the proper internal stakeholders.
Wait! Don't tune out yet. While you may be inclined to think this is basic, I assure you that we see this step skipped often. Many times it's driven by a fear that certain stakeholders will have unrealistic requests within the budgetary constraints. However, by truly understanding the requirements of all the stakeholders along with the budgetary constraints, a good technology design firm can engineer a system that meet many of the organizations needs today with a clear path to accommodate future needs as well.
So, make sure your stakeholders include not only the usual folks with decision-making and budgetary control, but also a sampling of the constituencies of each use case for the space. For example, huddle rooms likely get used by a myriad of groups within an organization. What is a good fit for administration and finance, may not have the robustness to support the engineering team. By interviewing the actual user groups of the systems, you may even find that systems are used in a way completely different than what was anticipated when designed.
We have a client with several, very large conference rooms – I mean several. Most of the time they are used for meetings with only 2 to 4 people, and then, only if the only small conference room is booked. There would be a much higher return on their real estate if they split those larger rooms into two smaller rooms. The large rooms may have worked at one time, but the way the organization works has changed.
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